Job Position: Secretary
Job Location: Lagos
Employment Type: Full Time
About the Role
- Provide secretarial and administrative support
- Manage correspondences & chrono codes
- Co-ordinate interface services with other divisions (e.g. logistics management)
- Manages the schedule & calendar of the principle, if assigned to the office of a GM+.
- Coordinates divisional meetings (strategic/weekly/quarterly/etc) and circulates minutes of same
- Follows up with relevant office for approvals and/or request validations
- Maintains up to date Chrono register
- Co-ordinates travel arrangements for GM+ and/or team.
- Raises & follows up mission order requests for the team
- Ensures transverse collaboration with other HR Secretaries in DW & JV
- Monitors annual leave and scheduled absences of all divisional personnel Record Keeping
- Is aware and ensures effective quality control and record keeping of all documents handled
- Organises logistics for team as required
- Prepares and follows up with Communications team to ensure timely intranet publications of all memos.
- Prepares and communicates DoA announcements.
- Prepares such letters as are in relation to the division’s activities to external parties.
- Handles all divisional correspondences (distribution of gifts, letters, etc.)
- Manages divisional stationery and office consumables.
- Supports to raise SPRs for team as required.
Requirements
- HND / B.Sc in Secretarial Studies, Administration or Management Science.
- 1 – 2 years of experience in any role, for a general secretary.
- 3 – 5 years of experience for GM+
- Proficient use of Microsoft office tools.
