Admin Assistant / Procurement Officer Job at Tongyi Group Limited

Tongyi Group Limited is a mining and construction company with head office in Jabi, Abuja and branches in Ebonyi, Nasarawa and Benue State.

We are recruiting to fill the position below:

Job Position: Admin Assistant / Procurement Officer
Job Location: Jabi, Abuja (FCT)
Employment Type: Full-time

Job Description

  • The Admin Assistant/Procurement Officer provides comprehensive administrative support while managing procurement processes to ensure the organization’s operational efficiency.
  • This role requires a blend of administrative skills, attention to detail, and procurement knowledge to facilitate smooth day-to-day operations.

Responsibilities
Administrative Duties:
Office Management:

  • Organize and maintain office files, records, and documents.
  • Manage office supplies inventory, including ordering and restocking as needed.

Communication:

  • Answer and direct phone calls, emails, and other forms of correspondence.
  • Prepare and distribute internal and external communications.

Documentation:

  • Draft, proofread, and edit correspondence, reports, and other documents.
  • Maintain and update databases and spreadsheets.

Support to Executives / Teams:

  • Provide administrative support to executives and other team members as required.
  • Assist in the printing of documents for executives and other team members
  • Assist the HR in carrying out administrative tasks.

Procurement Duties:
Vendor Management:

  • Identify, evaluate, and select suppliers based on quality, price, and delivery terms.
  • Maintain relationships with existing suppliers and negotiate contracts and agreements.

Purchase Orders:

  • Create and manage purchase orders, ensuring accuracy and compliance with organizational policies.

Market Research:

  • Conduct research to find potential suppliers and evaluate market trends.
  • Analyze pricing and quality of goods and services.

Compliance and Documentation:

  • Ensure all procurement activities comply with relevant regulations and organizational policies.
  • Maintain accurate records of all procurement transactions and documents.

Skills:

  • Proficiency in office software (e.g., Microsoft Office Suite, spreadsheets, and database management).
  • Strong organizational and multitasking abilities
  • Excellent communication and negotiation skills.
  • Attention to detail and problem-solving capabilities.
  • Knowledge of procurement processes and vendor management.

Qualifications

  • A degree in Business Administration, Human Resources,Supply Chain Management, or a related field is preferred
  • Minimum of 2 years of proven experience in similar role.
  • Proficiency in MS Office (Excel, Word, PowerPoint).
  • The procurement officer must exhibit a high degree of integrity and professionalism in their purchasing decisions.
  • Ability to work independently and as part of a team.
  • High level of discretion and integrity when handling sensitive information.
  • Strong time management skills and ability to prioritize tasks effectively.

Method of Application
Interested and qualified candidates should send their CV to: tongyigroupltd@gmail.com using the Job Position as the subject of the mail.

More Information

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