PTM Archive Co-ordinator

PTM Archive Co-ordinator

Job Location: Rivers

Job Responsibilities
Staff Records Management
The incumbent is responsible to:

  • Maintain physical and digital records of all active and exited staff files in a structured format.
  • Ensure for both physical and digital records, and in collaboration with nominated departmental responsible, update of:
    • Dependants’ information – birth registration, marriage/divorce notification, nomination of beneficiary update
    • Career journey – transfer, reassignment, international assignment, reintegration, secondment
    • General matters – company accommodation allocation, condolence, and burial support, change of name
    • Exit information – retirement, termination, death-in-service, resignation.
  • Prepare job progress reports – weekly, monthly, and quarterly.
  • Monitor, identify and escalate issues that may impact on the records and installations in the dedicated archive room.
  • Validate staff dependant information on official HR tool, ensuring:
    • All dependants are registered with the company.
    • All data (name, date of birth, birth certificate(s), marriage certificate) provided with request corresponds with data in dependants section of staff records.
    • Invalid requests (lack of supporting documents) are flagged, and explanation provided to impacted staff.
  • Validate nomination of beneficiary form on official HR tool:
    • Ensure all sections of the form requiring signature is clearly signed and dated.
    • Ensure all sections of the form is correctly completed.
    • Promote sensitization of staff on importance of beneficiary form update.

Management of Service Provider Records:
Incumbent is responsible to:

  • Maintain annual leave request record for Company secretaries.
  • File grade promotion letters
  • File queries/complaints

CPFA Interface:
Incumbent supports to ensure that:

  • Employment letters of exiting staff are communicated to the CPFA
  • Updated beneficiary forms are communicated to the CPFA for active staff.

Accountabilities

  • The role is responsible to support in ensuring that staff information is readily available to aid decision making.
  • In the unfortunate event of the demise of a staff, incumbent is required to provide beneficiary information that is clear and identifiable.
  • Role ensures that the Pension Fund remains in compliance with the FGN Law on proper documentation of RSA

Requirements / Experience Required

  • Bachelor’s Degree in Human Resources, Business Administration or any relatable Social Science.
  • At least 2 years of experience in administrative role.
  • Proficient in MS office applications such as PowerPoint, Excel and so on.
  • Ability to manage multiple tasks simultaneously and prioritize tasks effectively.
  • Strong problem solving and decision-making skills.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and in a team.

Application Closing Date: 28th December, 2024.

Method of Application
Interested and qualified candidates should send their CV to: careers@maventeqsystems.com using the Job Position as the subject of the mail.

Note: Only candidates who meet the job requirements will be contacted.

Only candidates can apply for this job.
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